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Re-Weighing Inbound shipments to compare to quotations

  • 1.  Re-Weighing Inbound shipments to compare to quotations

    Posted 12-07-2018 09:47

    Hello all, I have a question that I believe everyone has asked them selves but I'm not sure how the majority are handling it. There are times when we quote a shipment based on what the origin agent provides us as the volume or weight but do we check it again once it arrives to our warehouse? We are constantly verifying through the Bill of Ladings and validating weight certificates we receive from agents but should we go so far as to take time out to  re weight the shipments on our scales in our warehouses to bill those 50 extra lbs. our 500 extra lbs. that could appear? It could also work the other way where the shipment comes out less weight than the quoted but we don't provide a discount on less weight than what's quoted. So picking the industries brain a little please let me know how you handle your inbounds to compare to your quotes. Thanks



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  • 2.  RE: Re-Weighing Inbound shipments to compare to quotations

    Posted 12-10-2018 12:56
    First and foremost, in my opinion, we've got to exercise a certain degree of trust for the people/agents that we work with. Secondly, most transporters (airlines, shipping lines, etc) weigh these goods at the time of booking. That should be enough reason not to worry about variances in weight or volume if any. However, in a situation where you feel you have enough reason to doubt the results or figures presented on shipping documents, I think checking the volume or weighing the goods should be considered.

    But in so doing, bear in mind that this would definitely add to your workload not to mention increasing the risk of damages that comes with multiple handling. Also, in some countries like Uganda for example, shipping line containers/trucks are taken straight to clients' residences for unloading. Now checking the volume at the time of delivery would be an easy task but re-weighing the goods (item by item) would definitely inconvenience the client and also delay the delivery team and process.​

    In my view, I would say do it only if you really have to. Otherwise, its an unnecessary inconvenience to everyone involved.

    Thank you

    Lydia Kunihira Kaweesa
    Worldwide Movers Uganda Limited
    Kampala Uganda

  • 3.  RE: Re-Weighing Inbound shipments to compare to quotations

    Posted 12-11-2018 08:42
    In the 80s I was invited to the inauguration of "Fase two" the official opening of Michael Gerson Ltd new warehouses in London.
    Prime ministry Mrs. Margaret Thatcher was the godmother of the event.
    In the vast space in front of the buildings, Michael had a large, serious weighing scale installed, which must have cost him a lot of money because could certify the weights.
    When I asked him how much it had cost him, he replied: "practically nothing, I have already repaid it in six months of use in which I found the falsity of weights declared by the origin agents".
    Personally I was hoping a lot from the introduction of the VGM but unfortunately the laws are sometimes not well done and do not allow to prevent certain frauds.
    The ascertainment of a weight different from the declared one, can create problems for a different applied tariff or a penalty or even the risk that shipment remains on land but if the goods still go on board, THE WEIGHT DECLARED ON THE OCEAN BILL OF LADING MUST NOT CHANGE!!! ISN'T THAT STUPID!!!
    This law was imposed to assure more safety on board, fine, but what about when containers are on land if handled with the wrong equipment due to a verified higher weight but not declared???

    Arnaldo Righetti
    1877 Stein SRL
    Rome Italy

  • 4.  RE: Re-Weighing Inbound shipments to compare to quotations

    Posted 12-12-2018 09:26

    Hello Arnaldo, that's a great observation. from my reading what we will begin to do is request the certified VGM from the ocean lines which like you state are done before loading. i was unaware that they didn't change the BL weights after the fact. It's great we are all talking about this because maybe we should look for scale options for our facilities. with today's technology i believe there are small low cost units that could measure each axles weight to get a better idea of actual weights. thanks for the feedback. 

    Neftaly Rodriguez
    La Rosa Del Monte
    Puerto Rico
    New York
    Dominican Republican

  • 5.  RE: Re-Weighing Inbound shipments to compare to quotations

    Posted 12-13-2018 10:46

    Nefty/Arnaldo, I agree with the observation,  this issue should be explored more.  I curious to hear more on this topic from other IAM and other association members.







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  • 6.  RE: Re-Weighing Inbound shipments to compare to quotations

    Posted 12-11-2018 08:43
    thank you for your feedback and i agree with your observations. hope all is well on your end have a great week.

    Neftaly Rodriguez
    La Rosa Del Monte - Worldwide Movers
    Toa Baja Puerto Rico

  • 7.  RE: Re-Weighing Inbound shipments to compare to quotations

    Posted 12-11-2018 14:58
    Hello Neftaly,

    More applicable for FCL shipments, as LCL/air shipment have a more verified weight.

    You raise a good point, some people declare shipments very creatively.   I have seen many a B/L with the wrong weight declared on them.

    With experience you can tell when a shipments weight looks "off".  You can use the rule of thumb and apply a 45lbs per line item on the inventory.  We had a shipment of around 350pcs that was declared @ 5500lbs....something wasn't right so we re-verified the weight and it came to well over 11,000lbs.  It doesn't happen very often, but it happens.  I don't necessarily think that people are doing this on purpose in order to get a cheaper rate, sometimes I am sure that it is simply human error - a "typo".

    I am not too worried about the small weight differences, as that wouldn't typically effect the time taken to perform the job, however when a shipment is very undeclared you can run into service issues, where you haven't allocated enough crew or time to perform the job properly.

    We have a truck scale at our warehouse so it is relatively easy to do, however if you are using a 3rd party to haul and weight the container, the charges can pile up quickly.

    Do we check every inbound, no, but sometimes it makes sense to.

    Hope this helps.

    Arthur Drewry
    Director, Taylor International.
    Taylor International
    Burlington ON Canada

  • 8.  RE: Re-Weighing Inbound shipments to compare to quotations

    Posted 12-11-2018 16:52

    Thanks for the feedback Arthur very helpful. I wish we all had a certified truck scale in our yards. It would make life a whole lot easier. Have a great holiday season.



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  • 9.  RE: Re-Weighing Inbound shipments to compare to quotations

    Posted 12-19-2018 12:38
    Hi Neftaly and fellow Members,

    Weight verification, in addition to being a SOLAS legal requirement, is a huge concern for our clients.

    A "Trust but Verify" approach is key.

    Though I would like to believe that all partners provide accurate weights, experience has proven that is not the case.  If a transferee questions the weight declared on their shipment, the only non-refutable supporting evidence that clients accept is a certified scale weight ticket.  Reweighs at destination are a frequent occurrence, especially when a declared weight doesn't look right.   We question partners when declared weights look inaccurate, and it's surprising how many come back with new weight declarations.  Inaccurate weight declarations are incorporated into our ISO 9001, C-TPAT, and FAIM program "Issue Trackers" to identify countries or partners of high occurrence, and to develop corrective action plans.  Action plans include partnering with agents who provide accurate weight declarations.   To track anomolies and especially when a partner is client-directed, we reweigh each shipment where a reliable scale ticket is available.

    Many times, the declared SOLAS weight is different than the port or exit's weigh scale declaration.   We have found that requesting the port scale ticket provides an accurate weight.  We owe it to our clients to provide accurate weights and we count on the help, sincerity,and honor of our partners to help in this endeavor.  Personally, I appreciate your help to keep me out of SOLAS jail!

    In the US client authorizations and billing to clients is largely based on weight.  Certified weigh scales are abundant, so we weigh every US-based shipment.

    To uphold the integrity of weight declarations to SOLAS and our clients, the "Trust but Verify" method works for us.

    Thank you IAM Members, for supporting us in this effort!
    Laura May

    Laura May Carmack
    Quality Manager
    Pittsburgh PA United States

  • 10.  RE: Re-Weighing Inbound shipments to compare to quotations

    Posted 12-19-2018 13:53

    Thank you very much my friend, im happy to hear great companies like your look out for honest companies like ours and some other members. I appreciate your feedback on the subject. Happy holidays



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